How to create an event or tournament on Bukujanji

• Pick one: Tournament/Competition, Class/Workshop, Camp/Holiday Program, or Trial/Open House. The choice decides which fields appear in the next steps.
• Tournaments must pick a discipline (Tennis, Padel, Badminton, Futsal, and more). It drives the badge and filters on public pages.
• Enter the event name the way participants should read it, for example “Junior Tennis Open 2026”.
• Cover is optional, 16:9. Portrait posters get cropped.
• For Class/Workshop, Camp, and Trial, this step also asks for Level and Instructor (optional). Instructors are picked from the Instructors menu; fill that list first if you want their names on the event page.

If you have created events before, a “You often create” row appears at the top: one click fills the type and discipline at once.

• Venue name is required. Address is optional but shown on the public page.
• A Google Maps link is recommended: open Google Maps, find the venue, Share, Copy link. Without it the map button only searches the venue name.
• Date, start time, and end time. End time auto-fills one hour after start; adjust as needed.

Longer than a day? Press “Longer than a day? Enter duration in minutes”. For multi-day camps, create one event per day so attendance is recorded per day.

• Capacity: the total registration cap for the whole event.
• Price per head: enter 0 for a free event. This is the base price; divisions may carry their own.

Tournaments only: Registration divisions. This section is already on once you pick Tournament. Add one row per competition event, for example “Boys Singles U-12” and “Girls Singles U-12”. Each division can have its own quota, price, early bird, and age limits. Press “Add division” for more rows. Participants pick their division when registering, and the same divisions feed the bracket later. Below it: how participants register (through Bukujanji with a form, payment, and QR check-in; or through WhatsApp, which only places a chat button to your number), payment methods (online and/or pay on site, optional deposit), and event-level age or gender limits. For classes and workshops the same section is called “Participant categories (optional)”: turn it on only if you need several ticket categories, such as Early Bird and Regular. Registration through WhatsApp requires a WhatsApp number on your organizer profile.

• Who can see & register: Public appears in the directory and your profile; Private needs an invite code. As soon as you pick Private, the invite-code list appears in this step; each code can carry its own price, for example Member and General.
• Registration closes: empty means it closes when the event starts. Pick an earlier date if you need time to build the bracket.
• Early bird: a lower price until a given date. For tournaments, enter the early-bird price on each division; the deadline goes here.
• Check-in method: leave “Staff marks attendance”; on the day, staff scan participant QR codes from a phone.

“More settings” (applicant screening, waitlist, waiver, member notification) and “Extras” (extra questions, co-hosts, sponsors, notes) are folded because the defaults suit most events. Open them only if needed.

Check the summary. Click a step number above to change something.

• Save draft: the event is saved but not visible to anyone. Good if you still want to set up the tournament first.
• Publish: the event appears on public pages and registration opens immediately.

Publish rejected? The three most common causes: the organizer profile is still under review, a public tournament has no discipline, or the schedule and capacity are incomplete. The message names what is missing, and the event stays saved as a draft.

After saving or publishing you land on the event page. For tournaments, the “Set up the tournament” block sits at the top with three numbered steps:

• Divisions: already ticked if you filled them in the wizard. Change them via “Edit divisions & prices”.
• Format & rules: pre-filled from the discipline, for example Tennis, round robin, per-individual registration. Change via “Set format & rules”.
• Bracket: built after the event is live and registration has closed, from the Bracket & Scores tab.

The block disappears once all three are done. The same links are always available in the Manage panel on the right: “Prices & categories” and “Tournament setup”.

Press “Set format & rules” (or “Tournament setup” in the Manage panel). The Settings tab contains, from the top:

• Sport and Format: round robin or knockout.
• Registration: Per individual means participants register through the event page and you arrange pairs or teams; Per team means captains register their roster through the tournament form.
• Pricing unit: per player, per team, or per category entered.
• Divisions: divisions from the wizard mirror here automatically as people register. Add rows only for special patterns such as Team Clash.
• Scoring rules and Notes, eligibility & rule links are folded. Defaults follow the official rules of the sport: best of 3, games to 6, advantage deuce, tie-break to 7. Open them only if your tournament plays differently.

Finish with “Save settings”.

The “Categories & prices” page (second tab of Edit event) is the one place for every number: base price, deposit, early-bird deadline, then quota and price per division. A division that already has participants cannot be deleted, but its registration can be closed.

The Promotion block appears on a live event page.

• Registration link: copy it, or press “Share to WhatsApp” to open WhatsApp with an invitation text.
• Auto-generated poster: built from the event data, in square (1:1), feed (4:5), and story (9:16) sizes. Tournaments also get bracket, standings, and result cards.

For private events the link already carries the invite code; recipients can register right away.

• Registrants: the list of names with paid or unpaid status is on the event page. Online payers are marked paid automatically and receive a QR code.
• Bracket (tournaments): once registration closes, open “Tournament setup” then the “Bracket & Scores” tab to build the bracket or tie schedule. Scores are entered from a phone through the referee scoreboard; spectators see them live on the public page.
• Check-in: on the day, the “Open check-in” button appears at the top of the event page. Scan participant QR codes, or search a name and mark present.
• Other staff: invite them under Settings → Organizer Staff. The Instructor role is enough to manage events and check-in; they need a Bukujanji account.
• Complete the event: after it ends, press “Complete event”. Participant funds move to your organizer balance and can be withdrawn to a KYC-verified bank account.
• Afterwards: participant and winner certificates are issued from More actions → Participant certificates. For the next event, press Duplicate; content, divisions, and prices are copied into a new draft.